Are you looking for somewhere local to hold an event or for your group to meet up?
If you are:
- a registered charity
- a local support group or community organisation
- a patient group (or other health and wellbeing group)
- a local school
then our buildings are available to you, as long as your group and planned activities meet a few basic requirements.
You can use our waiting rooms, atriums, meeting rooms or consulting rooms depending on what you need.
Generally, if there is no cost to us then there would be no cost to you for occasional use. Sometimes there may be costs for the use of specific rooms or facilities, or if you are asking to use a building out of hours, but we will discuss these with you as part of your booking.
Any activities taking place in our buildings should support the local health and wellbeing agenda. All groups and members using the building must respect the confidentiality of others attending the building, whether patients or staff.
Buildings are usually only available during normal opening hours for that building. If you want to use a building out of hours please ask as part of your booking.
- Using the area(s) you have booked, and any of the building’s communal areas.
- Voluntary collections to support the charity or group.
- Sales of small items such as crafts made by members of the group, and small amounts of food items such as cupcakes (subject to adequate hygiene procedures). Any issues around this, such as health and safety considerations, are the responsibility of your group or organisation running the activity, not CHP or its tenants.
- Going into restricted areas of the building, or areas you have not booked.
- Political activity.
- Taking photographs or videos of building staff or users without their explicit consent.
- Commercial organisations selling products/services, or attempting to sign members of the public up to subscriptions or regular donations.
- Sticking anything to walls or doors – if you want posters displayed in the building please mention this during your booking.
- Engaging in any behaviour which is considered detrimental to other building users.
We can ask any organisation or its members to leave the building if they go against any of these rules.
Please complete our Booking Application Form and return it to the Operations and Relationship Manager (ORM) of the building you want to book. If you don’t know who the ORM is, email us on firstname.lastname@example.org and we can give you their contact details.
You can also get booking forms direct from the ORM at any of our buildings (CHP Property database).
If you want to book regular or recurring sessions (for example, for a weekly group), you only need to complete the application form once.
Once your booking application has been reviewed and accepted, we will send you the booking agreement to sign which gives full details of what you are agreeing to when using one of our buildings.
We must have an authorised and signed booking agreement in place before any use of our buildings can go ahead, because as the head tenant, we need to protect both ourselves and all users of our buildings. Until the booking agreement is signed, your booking is not complete.
Preparing for your event
Your Tenant Liaison Manager (TLM) can put up posters at the building to publicise your event, and also let the building tenants know so that they can help direct attendees on the day. Make sure you discuss any particular needs you have in plenty of time.
Car parking and public transport links vary for each building – you will be provided with information about what is available as part of your booking.
On the day of your event
Your Tenant Liaison Manager (TLM) will meet you at the building on the day to make sure everything is satisfactory and give you a basic introduction to the building and the facilities. We expect you as the organiser of the event to make all your own arrangements for getting to the building on the day and bringing any of your own equipment you may need.
There may also be furniture (chairs, tables, etc.) at the building that you want to set up.
After your event
You are expected to clear up after your event and leave things as you found them.
If you are having an out of hours event, your Tenant Liaison Manager (TLM) will help you with arrangements to lock up and secure the building when you have finished.
You will also be asked to complete a Feedback Form so that we can understand how we can improve these events for the future and see how many people are using and benefiting from our facilities.